Scholar Services

Business hours: Monday to Friday, 8:30 to 17:00.
Extended hours for graduate students: 17:00 to 19:00.
For extended hours, you must request an appointment 24 hours in advance:


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Letter of Introduction

Definition

An official document that specifies the student’s academic status. The bottom section of the document includes a photograph of the student.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • 1 recent small rectangular (2.5 x 3 cm)  or oval (mignon) photograph (either color or black and white).

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “record request” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time

1 working day.
3 to 5 additional days, depending on the document shipment destination.

Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The letter of introduction cannot be addressed to “to whom it may concern”.

  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

Transcript

Definition

This is an official document that indicates the student’s academic status at the university.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “record request” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time

2 working days.
3 to 5 additional days, depending on the document shipment destination.

Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • Transcripts cannot be addressed to “to whom it may concern”.

  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

Certified copy (documents issued by the university)

Definition

This is a true copy of an official document issued by our university, signed by the Registrar’s Office Director and stamped with its seal.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “certified copy request” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time

2 working days.
3 to 5 additional days, depending on the document shipment destination.

Document Delivery

If the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

Copy of file documents

Definition

This is a photocopy of an official document delivered by the student (i.e. birth certificate or high school diploma) that is in the student’s file.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “certified copy request” form.

Delivery time

3 working hours.

Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

  • These documents cannot be shipped

Domestic and International shipments (documents issued by the university)

Definition

This is the shipment of documents issued by the university via courier services to any part of Mexico or abroad.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “domestic and international shipment request” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time

3 to 5 additional days, depending on the document shipment destination.

Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • Official documents such as diploma, professional license, original study certificates or birth certificates cannot be shipped.

Filling out forms

Definition

These are documents with academic information that other institutions ask from a student to be filled out, endorsed by the university’s seal and signature.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Hand in the form to be completed or send it electronically to servicios.escolares@udlap.mx

  • Fill out the “application to fill out documents” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time

2 working days.
3 to 5 additional days, depending on the document shipment destination.

Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

Official Study Program

Definition

This document has a detail of the courses of the student’s study program.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “official study program request” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time

2 working days.
3 to 5 additional days, depending on the document shipment destination.

Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

Syllabus

Definition

This document describes the course, its objectives, subjects, learning activities, evaluation criteria, and accreditations.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “syllabus request” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time
From 1 to 5 syllabi 1 working day
6 to 15 syllabi 2 working days
16 to 30 syllabi 3 working days
31 or more syllabi 4 working days
3 additional working days in case the documents need to be shipped
Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

Student ID replacement

Definition

Students or alumni who have lost their UDLAP ID must do this.

Requirements
  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

Delivery time

5 minutes once at the Service Module.

Document Delivery

All paperwork is personal.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • For employee IDs, go to the Human Resources Department for a replacement

Student ID Reseal (Resello)

Definition

This service confirms that the student is currently enrolled by placing a hologram on the back of the ID every semester. This seal will only be placed if the student is registered in courses at the university.

Requirements
  • Go to School Services during the dates specified in the current school calendar



Delivery time

Immediately once at the service module.

Document Delivery

All paperwork is personal.

Comments
  • For employee IDs go to the Human Resources Department for reseal.

  • For students who live in Residential Colleges, go to your College.

  • For alumni IDs there is no reseal.

Classroom Reservation

Definition

If a classroom is needed for an academic activity (making up a class, practices, professional or partial exams, etc.) you must request this service.

Requirements
  • El solicitante debe ser estudiante o empleado de la UDLAP

  • Fill out the classroom reservation form.

  • Send the filled-out form to asignacion.salon@udlap.mx

Delivery Time

The classroom reservation must be requested at least 24 hours in advance.

Service Delivery

The day after the application is made.

Comments
  • The applicant must propose a classroom, and include a local phone number or email address for any questions.

Official Transcript (grade history)

Definition

This is an official record of grades of the courses taken by the student in his/her study program. This document includes the semester and cumulative GPA.

Requirements

On campus

  • Go to the Unicaja to make the corresponding payment.

  • Present proof of payment in the School Services module for academic transactions.

  • Fill out the “official transcript request” form.

Other locations

  • Write to servicios.escolares@udlap.mx.  It is indispensable for the student to write from his/her university email or scan a copy of his/her voter ID or other official ID. We need this to corroborate his/her identity.

  • You will receive an email in at most 24 working hours describing the procedure to carry out your request and the details for document shipment if it is needed.

Delivery time

1 working day.
3 to 5 additional days, depending on the document shipment destination.

Document Delivery

This document is personal, and if the person who requested it cannot receive the document, the person who is his/her representative must turn in a proxy letter and copy of valid ID of both the person who requested the service and his/her representative.

Comments
  • The Vice Presidency of Finance and Institutional Development authorizes the costs.

  • The document has a validity of six months.

  • For students, alumni or graduates who last enrolled in Spring 2006, the delivery time will be two working days.

 

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